Propertyware Knowledge Base

Post Auto Charges

Set a global rule for how many days in advance of their due date Auto Charges should post on tenant ledgers. This rule is set by default to "5 Days Before Due" and may be changed.

Auto Apply Prepayment to Rent

Set this to “Yes” if you wish to have Propertyware automatically apply any prepayments to unpaid rent charges.

This option is ideal for applying prepayments to new rent auto charges that post as this eliminates the need for you to manually apply prepayments. 

If you do not want prepayments to automatically apply against rent charges, and you want to manually apply prepayments against any outstanding charges, set this to “No.”

Deposit Direct To Bank Account

This field controls what occurs when payments are received. 

When set to Enabled, any payments entered are automatically shown as being “deposited” in Propertyware.

This bypasses the Bank Deposit area of the application.

When set to Disabled, any payments entered are collected into your default bank account and will need to be deposited. 

Enforce Default Bank Account

This option, when set to “yes” enforces the default bank account that is set on the Portfolio Summary Page.

When payments are received and bills are paid, the default bank account is automatically chosen as the bank account for the transactions. 

Should a user select another bank account for the transaction, Propertyware will prevent them from using it.

NSF Recharge Date

When an NSF is processed the unpaid charge can display either the original date or date the NSF is processed.

If you want to maintain the original charge date, select Date of Original Charge. 

If you want the charge date to show the date the NSF was processed, select Date of NSF.

Apply Payment Order

The applied payment order allows you to designate how payments should be applied to unpaid charges.   For example, you might prefer to always apply a payment first to any outstanding late fee charges and then to rent.

This feature is especially helpful when using Money In | Quick Collect or our check scanning solution.  If no applied payment order has been set, Propertyware will default all payments first to the oldest rent charge.

Auto Calculate Late Fees Nightly

Set to “Yes” to have late fees calculated automatically each night.

Set to “No” to post late fees by running the Late Fee Calculator. 

Enable Auto-Journal Entries

Set to “Yes” if you would like to be able to create recurring journal entries on tenant leases.  When set to “Yes,” the “Auto Journal Entries” section appears on Lease Summary pages so that you can create recurring journal entries.

Set to “No” if you do not have a need to create recurring journal entries on leases.  When set to “No,” the “Auto Journal Entries” section does not appear on Lease Summary pages.