The article has been updated successfully.Bank Deposits allow you to group payments that will be deposited to your bank on the same date. When recording payments in Propertyware, you are required to select an Open Bank Deposit for the payment to be included into. If you select Undeposited as the Bank Deposit option when recording a payment, Propertyware holds these payments in a virtual account called Payments To Deposit so you can later add them to an open bank deposit. This feature is especially useful when you have multiple users involved in the collections process and various bank accounts for your properties.
To view payments held in Payments To Deposit:
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Click the Money In tab located at the top of any page in the application.
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Click the Bank Deposit button from the sub navigation that appears below the green Money In header section.
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Click the Payments To Deposit tab from the table on this page. This tab also displays the total number of items that are in Payments To Deposit.
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The Payments To Deposit table displays all the payments that have not been included in an open or closed bank deposit with following information:
|
Field Name |
Description |
|
Date |
Displays the date the payment was received. |
|
Ref # |
Displays the reference number for the payment. |
|
Type |
Displays the payment type. The options include:
|
|
Payer |
This field displays the payer for the payment (tenant, owner, or income from other customers). |
|
Displays the portfolio, building, and/or unit for which this payment is attached. | |
|
Amount |
This field displays the sum of all the payments included in the bank deposit. |
|
SECDEP |
This column indicates if the payment covered a security deposit charge on the tenant ledger. |
To move the payments included in Payments To Deposit to an open bank deposit:
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Click the Money In tab located at the top of any page in the application.
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Click the Bank Deposit button from the sub navigation that appears below the green Money In header section.
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Click the Open Deposits tab from the table on this page. This table displays all the open bank deposits.
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To view the details of any open bank deposit, click the link that appears in the Name column.
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From the bank deposit detail page, click the Edit button that appears at the top of the page.
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The next page will allow you to search through the payments in Payments To Deposit to add them to the selected open bank deposit. Use the portfolio, month, and year filters at the top of the page to help you find the exact payments you would like to add to the deposit.
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To select a payment from Payments To Deposit to include in your open bank deposit, click the checkbox(s) at the beginning of the row(s) and click the Save button at the top of the page.
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You will return to the detail screen for your open bank deposit and see the payments included from Payments To Deposit.
