Propertyware Knowledge Base :: Post all Owner Draws

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Post all Owner Draws

Description

Post all owner draws is a process flow in Propertyware that allows you to pay the owners you want and prepare and print/email statements in just a few clicks.

Posting All Owner Draws

Steps
Navigate to the Management tab.
Click the Post All Owner Draws link in Related Activities.
Select the checkbox next to the appropriate filters and click the Update View button.
Select the checkbox next to the owners you want to pay.
Verify the payment amount, payment account, and payment methods are accurate for all owner draws.
Click the Save button at the bottom of the page.
An overview of all owner draws created will display.
You will be given several options: Print Statements- Clicking this button will allow you to choose your statement period. You can choose either "Last Statement date through today" or enter a custom period. The custom period will allow you to choose this month, last month, custom date range, etc. Last Statement date through today will create a printable statement that references the date in the Last Statement column. Once the date is selected, a printable PDF will appear. Only owners with the Print Statement option set to Yes on their Contact will display in the PDF. Print Envelopes - Clicking this button will open printable PDF envelopes for each owner that is being filtered. Print Checks - Clicking this button will open a printable PDF with all the owner's that are paid via check. This references the owner's payment method saved on the contact. A check will not be created for an owner who is paid via eCheck. Email Statements - Clicking this button will move you to the reports tab. This will filter the Email tab on the statement based on the owner's preferred delivery method. Only owners with the Email Statement option set to Yes on their Contact will be available in the filter. Note: If you are need to complete additional tasks on the Owner Draws page, you will need to click the browser's back arrow once you are finished emailing the statements. Pay More Owners – Clicking this button will bring you back to the Post All Owner Draws page. Mark Statement Sent - This button allows you to update the Last Statement Date. You can use that last statement date as the beginning of the next statement. Done – This completes the process and brings you back to the Summary page view.

Additional Features

· Draw Filters

o Hide Portfolios with Past Due Rent – Selecting this filter will remove owner draws where tenants have a past due rent.

o Only Display Portfolios where Rent was received after last Owner Draw – Selecting this filter will only display owners that have received rent since their last owner draw.

· Reviewing Tenant A/R

o Tenant A/R – This column will display the receivable amount from the tenant’s ledger. The tenant A/R balance will also be a link. Clicking the link will display the ledger charges that make up the balance.

· Easy Access

o Sticky Note Notification – If a stick note exists on the Owner Summary page view, an exclamation point will appear next to the Portfolio name. Clicking the exclamation point will show the sticky note.

o Due to Portfolio Mouseover– Hovering over the amount listed in the due to Portfolios Column will display:

§ Percentage of Ownership – Percentage of ownership entered on the owner contact.

§ Balance - Income + minimum + unpaid bills.

§ Portfolio Min – Minimum set on the Portfolio in the Properties tab.

§ Unpaid Bills – Total of unpaid bills as of balance date.

§ Last Draw – Date of last draw

§ Last Income Received – Date of last income received for the portfolio