Propertyware Knowledge Base

Description

Creating a New Check  

Editing/Deleting an Existing Check

 Money Out –Checks Report

Description

Propertyware offers the ability to record individual checks against vendors, owners, or customers.  This feature provides an easy way to log a payment in Propertyware without creating a bill.  You can create a new check from the bank ledger and the vendor ledger. 

Creating a New Check

1.       Navigate to the vendor ledger or the bank ledger and click the New Check button.

2.       Enter the payment details in the New Check window:

·         Bank Account – Select the bank account you will be using to create this check.  The bank account selected here will be reduced by the amount of the check.

·         Date – Enter the check date.  If you are printing checks in Propertyware, this date will appear on the check. 

·         Payee Name – You can search for owners, vendors or customers.  If you don’t see the payee in the list, you can create a new vendor.   You will not be able to create new owners and customers from here.

·         To be Printed – This checkbox creates a printable check in the Money Out tab, Print Checks page view.

·         Memo – Enter a memo that will appear on the check.

·         Account Balance – This shows the account balance for the bank account selected in field two.

·         Check Splits – You can select the portfolio, general ledger account and amount for the check.  The portfolio selected here will be reduced by the amount of the check.

·         Add Check Split – You can split the check between multiple portfolios or general ledger accounts by clicking the Add Check Split button.

·         Note:  If you are syncing with QuickBooks, you will not be able to split the check between multiple portfolios.

·         Attachments – Add any attachments that will be useful when reviewing this check later.

3.       Click the Save button.

Editing/Deleting an Existing Check

Checks will be available for edit or deletion unless the date of the check is prior to an accounting close date or the check has been cleared in a closed bank reconciliation.  If you get an accounting close date error, remove the accounting close date on the portfolio.  This will allow you to edit or delete the check.  You should re-add the accounting close date when you make the necessary changes.  If you receive a bank reconciliation error, you will need to reopen the bank reconciliation.  You will need to complete the reconciliation when the check edits are complete.

1.       Navigate to the bank or vendor ledger.

·         The bank ledger will have all checks, vendor, owner, and customer.  The vendor ledger will only show checks created to the selected vendor.

2.       Locate the check on the ledger.

3.       Click the Save button.

Money Out –Checks Report

A new report has been created that displays all check transactions over a given period of time.  The “Money Out- Checks” report is available as part of the Finance reports.  You will be able to filter this report by all of the standard options (period, portfolio, building, bank account).  There will also be four new filters:

·         Printed – You can select printed or unprinted. 

·         Cleared – You can select cleared or uncleared.

·         Check Number – You can choose a from / to range.  All check numbers within that range will display.

·         Check Amount – You can choose a from / to range.  All check amounts within that range will display.

When the results display, you will see a running list of the checks created based on the filters you entered.