Propertyware Knowledge Base

The Quick Collect feature in Money In allows you to view all leases with an unpaid balances and record multiple payments from one screen. By using the Quick Collect to record incoming payment you can:

• View leases with unpaid balances
• Filter the list by a particular portfolio, building or a customizable view
• View any leases with a credit/prepayment
• Enter multiple payments in a batch entry mode where you can pay the entire balance or apply a payment to specific unpaid charges

1. Click the Money In Tab.
   
2. Click the Quick Collect button on the sub-navigation bar From the View By dropdown menu, select the Portfolio or Building for which you would like to record one or more tenant payments, then click the Go button to the right of the portfolio name. You can also create a new view here, by clicking the New View button and choosing the Portfolio and/or Building from the list.
   
3. The table will display the Total Unpaid amounts for all active leases within the selected Portfolio or Building or view. To also display the Total Unpaid amounts for all terminated leases, select the Include Terminated Leases checkbox at the bottom of the table. For ease of identification, line items and charges associated with terminated leases will appear in a shaded purple row.
   
4. You may sort the items in this table by clicking the Building/Unit, Tenant, Prepayments, Total Unpaid and Payment links that appear as column headers.
   
5. To record a tenant payment, select the appropriate Payment Type, Payment Date and Deposit To values from the table's drop down menus. Note that you may simultaneously record one or more tenant payments at a time if they belong to the same selected parameters. To record tenant payments that do not belong to your selected parameters, simply change these parameters from their corresponding drop down menus. These parameters are more fully described as:

• Payment Type - the form of payment in which the payment was received, typically, cash, check, money order or credit card.
• Payment Date - the date the payment was received.
• Deposit To - choose an open bank deposit if you are utilizing bank deposits, or select the bank account to record the payment as being deposited. If you have set a Default Bank Account in the selected portfolio, that bank account will display in the Deposit To dropdown list; if you have not set a Default Bank Account in the selected portfolio, the Undeposited bank account will display in the Deposit To dropdown list.

6. Quick Collect gives you the option of recording the following payment types:

• Full Payment -- If you have received the full amount displayed in the Total Unpaid column for a given lease, enter the Reference Number for the corresponding payment and click the Full button. This will record the tenant payment with the designated type, date, and bank deposit parameters you set above. Once recorded, the payment will be appear grayed out with a zero dollar amount and also be automatically be reflected on the lease's tenant ledger.
• Partial Payment -- Choose this option if the amount received DOES NOT EQUAL the amount displayed in the Total Unpaid column. Click the Partial button and a window will open where you can record the tenant payment in the same manner as you would on the tenant ledger.

7. To view the Tenant Ledger for any lease displayed in the table, click the link to the tenant name that appears in the Tenant Column.
   
8. Once you have completed the above steps, you may view your recorded tenant payments by clicking the Summary button that appears in the sub-navigation bar, directly below the Money In page header, and then clicking the Tenant Payments subtab. From here, you can view, edit or delete a recorded tenant payment by selecting the View, Edit or Del link under the Action column for the selected payment's line item.