Propertyware Knowledge Base

Category » Leases

There were 20 articles found in this category:

1. What is a Lease?
   In Propertyware, a Lease represents the contract between landlord and tenant (or tenants). A Lease contains the terms of the contract, any payments and charges, tenant contact information, and the details of the property the tenant is occupying. Leases are found within the Leases tab of the app ...
2. What is the Lease Summary Page?
   The Lease Summary Page summarizes all the specific data applicable to a given Lease -- from lease terms and charges to tenant contacts and attached documentation. Propertyware automatically builds a new Lease Summary Page for each new lease you create. When viewing a lease, you are effectivel ...
3. Creating/Editing Leases
   In Propertyware, a Lease is the contract between Tenants and Properties. Leases are used to link tenants to properties, set terms, and track a tenant's payment history for the life of the lease. Once a Tenant moves out and the lease is terminated, Propertyware keeps a record of the lease histor ...
4. Can I retroactively record a Terminated Lease?
   You may record a lease retroactively in Propertyware, once terminated and even if in default, by following these steps: Create a Lease for your tenant, with a lease Status of Active. This status is only temporary. Once you Save the lease, a pop-up window will display prompting you to Move In ...
5. Draft Leases
   Propertyware allows you to create a Draft Lease for tenants who are either in the process of moving into a vacant unit or who are being screened for possible occupancy. Draft Leases contain a tenant ledger that can be used to create One-Time Charges and record Tenant Payments associated with s ...
6. Terminating a Lease
   Leases are terminated when a tenant has moved out of a Building or Unit; this allows the Building or Unit to be marketed or leased to a new tenant. There are two ways to terminate a lease: By performing a Move Out Calculation for the tenant or tenants attached to the lease, which is done from ...
7. Lease Status
   To see the instructions to create a custom lease status, click here. Propertyware offers the following lease status options: Draft - This status signifies a lease that is in draft form and not yet active. This status allows you to draft a lease for a prospective or soon-to-be tenant, where t ...
8. Lease Credit Status
   Propertyware allows you to set a Credit Status on leases at the individual lease level. This allows you to restrict payment types from particular tenants -- for example, if you have a tenant who has written bad checks in the past, and you no longer wish to receive checks from this tenant, you c ...
9. Lease Mail Merge
   Propertyware allows you to generate a Mail Merge directly from a lease within the Leases Tab, whether using a customized mail merge template or a default mail merge template provided by Propertyware. As an alternative to generating a mail merge for one tenant at a time from the Leases Tab, user ...
10. Lease Navigator
    The Lease Navigator, located on the left sidebar within the Leases Tab, allows you to browse through your leases in any one of the four lease statuses -- Active, Draft, Evicted or Terminated. The Lease Navigator either expands or contracts depending on the search filters that you choose; it als ...
11. Attaching a Tenant Contact to a Lease
    To Attach a Tenant Contact to a Lease: Whether you are creating a new lease or editing an existing one, scroll down to the Tenant Contacts table and click the Add Contacts button. From the Add Contact window, enter the name of the tenant you wish to add to the lease. As you type a name in th ...
12. How do I re-allocate a security deposit after a lease is terminated?
    A security deposit held can be allocated (applied to charges, refunded, forfeited) as part of the Move Out process for the tenant. If you would like to allocate a security deposit on a terminated lease, follow these steps: Find the subject lease by using search or the lease navigator under th ...
13. Security Deposits
    In Propertyware, you can perform the following tasks with security deposits: Record security deposits for new leases Create security deposit charges for existing leases Process refunds when tenants move out, including tracking the interest earned and deducting appropriate funds from the s ...
14. How do I renew an existing lease?
    If the tenant(s) under the existing lease remain the same during the renewal period, you can simply change the End Date on the existing lease to the extended termination date. To do so: Under the Leases tab, find the lease you're looking for via the Global Search or Navigator fields on the l ...
15. How do I create a lease with multiple roommates?
    Propertyware allows you to create a lease with multiple contacts attached (i.e., roommates). When creating a lease with more than one contact, use these fields to help you keep track of your tenants: NAMED ON LEASE: If the contact you are attaching is one of the tenants specified in your writte ...
16. How do I transfer or relocate a tenant to a different unit?
    If you need to transfer a tenant from a unit in one portfolio to a unit in a different portfolio, you will need to terminate the lease and create a new one for the new location. However, if a tenant is transferring between units in the same portfolio, you do not need to create a new lease. Rat ...
17. Views
    A view allows you to filter data on a particular page. For example, if you want to see a list of leases that are about to expire, you could create a view in the Leases tab that filters by leases with an end date “between” a particular date range. When this view is selected, only ...
18. Lease Renewals
    Propertyware allows you to track your lease renewals and view a history of all past lease start and end dates. The lease renewal feature should be used in conjunction with creating a new auto charge and generating the appropriate mail merge template to communicate the new lease term to your ten ...
19. Printer Settings
    To ensure that your checks, 1099s, and other important documents print correctly, you should make sure the following printer settings are complete when your Print pop up window displays. If your PDFs are printing outside the printable area or are not aligned this may correct that. Page Scaling ...
20. Enabling ePayment Information for Existing Tenants
    (Available to Premium Module Subscribers only) Once ePayments have been enabled in your account, you can add ePayment information to a Tenant Contact either from the Lease or from the Tenant Contact. Enabling ePayment information for a Tenant from the Lease Click the Leases Tab. Locate the Le ...